APPOINTMENT AND PROMOTION OF ACADEMIC STAFF REGULATION


Aim and Scope
Article 1-The aim of these articles is to determine the academic procedure and principles that apply to first time (full-time or part-time) appointment of academic staff (excluding lecturers and instructors), the renewal of current faculty members’ contracts and the promotion of academic staff.
 
 
Basis
Article 2-These articles have been prepared in accordance with the eighth article of the IUE Academic Staff Regulations that was accepted by the number eleventh decision of the Board of Trustees on 08.02.2002.
 
 
Appointment and Promotion Commission (APC)
Article 3- An Appointment and Promotion Commission is established in order to present eligible candidates, who are applying for an appointment and/or promotion, to the Rector. The Commission consists of two professors chosen among academic staff (excluding lecturers and instructors) of the University who are appointed by the Rector, and the head of the appropriate department that the candidate is affiliated with.
 
Academic staff (excluding lecturers and instructors), is not allowed to participate in the Commission in which his/her own appointment and promotion will be discussed.
 
 
Evaluation
Article 4- The application for an appointment to Associate Professorship must abide by the terms implemented by the Interuniversity Board. In the event of an application for a promotion and appointment to a Professorship, it is necessary to fulfil the requirement criteria for Associate Professorship at least one more time.
 
Apart from the general conditions mentioned above, the criterion set in Appendix 1 is used for the evaluation of faculty members applying for an appointment and/or promotion. The applicants need to achieve the minimum score determined.
 
 
Appointment and Promotion
Article 5-The applications of academic staff (excluding lecturers and instructors), applying for appointment to the University staff and of the current academic staff who are seeking a promotion are examined by APC. The report by APC is submitted to the Rector. After completing the necessary procedures according to the 2547-numbered law and the appropriate regulations, a contract pursuant to the sixth article of the Academic Staff Regulations is signed with the candidate who will be appointed.
 
Lecturers, instructors, lecturer assistants are appointed provided that they have fulfilled the requirements stated in “The Rules and Regulations for Entrance Examination and Application for Appointment to Academic Staff (excluding assistant professorship, associate professorship, and professorship) by the approval of the Board of Trustees upon the related dean/director’s proposal and the Rector’s advice. Faculty members who have applied for Associate Professorships are promoted according to the article above.
 
 
The renewal of the Contract
Article 6- The annual activity report of the academic staff (excluding lecturers and instructors) will be filled in according to the sample specified by the Rectorate and will be submitted to the department heads or school directors they are affiliated to by the end of June every year. The related department heads submit the activity reports to the dean after attaching their own opinions. After the related department heads or school directors examine and evaluate the studies that the faculty has made for that year, they submit the finalized reports to the Rector attached with their own opinions. If the reappointment of the faculty member through renewal of the contract is in question, the APC examines the renewal and the reappointment. They are supposed to fulfil the criterion about reappointment stated in Appendix-1. The report prepared by APC is submitted to the Rector. The contract is renewed by the decision of the Board of Trustees upon the proposal of the Rector.
 
The contracts of academic staff (assistant professors, associate professors, and professors), the instructors and lecturer assistants can be renewed by the approval of the Board of Trustees upon the related dean/director’s proposal and the Rector’s advice after evaluating their annual activities.
 
 
Other Provisions
Article 7- On the event that there are no explicit provisions about these articles, the 2547 numbered regulation of the Higher Education is implemented.
 
Izmir University of Economics Criterion for Appointment and Promotion may not be lower than the criterion specified in the Higher Education Law and related legislation regarding the academic titles. 
 
The decisions on Board of Trustees’ authority are reserved in making a contract/renewing the contract with instructors/lecturers decided to be appointed/promoted.
 
 
Implementation
Article 8- These principles are executed by the Rector of the Izmir University of Economics
 
 
Effectiveness
Article 9-These principles take effect on the date of the approval by the Board of Trustees of the Izmir University of Economics.


 
 
APPENDIX 1
 
 
I- CRITERION FOR APPOINTMENT AND PROMOTION OF ACADEMIC STAFF
 
In all appointments and promotions to Izmir University of Economics academic staff (excluding lecturers and instructors), the candidate’s position and potential in universal science, contribution to undergraduate and graduate education, professional experience, appropriateness in meeting the objectives of the unit applied for as well as bringing variety and innovation to the scientific research area of the University is taken as basis.  The academic achievements of the candidates, based on universal and professional ethical principles, are evaluated in terms of the following substantial data:
 
 
 

 
 
These are the minimum conditions required by Interuniversity Board and Izmir University of Economics “Criterion for Appointment and Promotion of Academic Staff” applications. Meeting these conditions may not guarantee an appointment or an appointment.
 
 
II- CRITERION FOR APPOINTMENT AND PROMOTION OF ACADEMIC STAFF
 
Number of authors (author/artist/designer): For studies involving two authors, 0.8 points of the equivalent score; for studies involving three authors, 0.6 points of the equivalent score; and for studies involving four or more authors, 0.5 points of the equivalent score will be given. If one or more than one of the authors are from abroad, then total number of authors will be indicated one author less.
 
 
 
 

1. Publications
No Quality (*) Points
1.1 Articles that are published or accepted to be published in the periodicals which are scanned by Web of Science (WoS) indexes and approved by the Senate 40
1.2 Articles that are published or accepted to be published in the periodicals which are scanned by other international indexes (excluding WoS) and approved by the Senate 25
1.3 Books scanned by WoS indexes 80
1.4 Scientific books published by international publishers 30
1.5 Chapter in a book scanned by WoS indexes 40
1.6 Chapter in a scientific book published by international publishers 15
1.7 Technical notes, letters to the editor, debates, book reviews, and case presentations published in the periodicals which are scanned by WoS indexes and approved by the Senate. 12
1.8 Technical notes, letters to the editor, debates, book reviews, case presentations published in the periodicals which are scanned by other international indexes (excluding WoS) and approved by the Senate 8
1.9 Articles that are published or accepted to be published in the periodicals which are scanned by ULAKBIM National Data Bases and approved by the Senate (http://www.Ulakbim.gov.tr/cabim/vt/uvt/dergiler/) 15
1.10 Technical notes, letters to the editor, debates, book reviews, case presentations published in the periodicals which are scanned by ULAKBIM National Data Bases and approved by the Senate
(http://www.ulakbim.gov.tr/cabim/vt/uvt/dergiler/)
5
1.11 Scientific book published by national publishers
 
24
1.12 Chapter in a scientific book published by national publishers 12
1.13 The articles that are published or accepted to be published in national refereed periodicals which are approved by the Senate 8

 
(*) When evaluating the publications which fall into more than one category, the criteria with the highest points is taken into consideration.
 
 
 

2. Papers and Presentations
No Quality Points
2.1 Papers published as a full text in a conference book scanned by WoS indexes 12
2.2 Papers published as a full text in a conference book scanned by other indexes (excluding  WoS) 8
2.3 Papers published as a summary text in a conference book scanned by WoS indexes 6
2.4 Papers published as a summary text in a conference book scanned by other indexes (excluding  WoS) 4
2.5 Papers presented in scientific meetings such as international congresses, symposiums, panels 4
2.6 Papers presented in scientific meetings such as national congresses, symposiums, panels and published as a full text 5
2.7 Papers presented in scientific meetings such as national congresses, symposiums, panels and published as a summary text 3
2.8 Papers presented in scientific meetings such as national congresses, symposiums, panels 2
2.9 Guest speakers (keynote, etc) invited to academic meetings abroad such as conferences, congresses, etc.   15
2.10 Artwork, films, videos, or design works added to the permanent collections of museums or art institutions abroad. Receiving an invitation as a producer and/or director in internationally recognized film or media festivals; exhibition of creation 20
2.11 Artwork, films, videos, or design works added to the permanent collections of domestic museums or art institutions 10
2.12 Artwork or design work accepted at internationally recognized exhibitions (biennials, etc.) with curators, judges 20
2.13 Art work or design work participated in personal art/design activities such as international exhibitions, shows. Participating in internationally recognized film and media festivals and shows as cinematographer, film editor, writer, screen writer, sound designer, musician, producer. 6
2.14 Art work or design work participated in personal art/design activities such as national exhibitions, shows. Receiving an invitation as a producer and/or director in nationally recognized film or media festivals; exhibition of creation.
Participating in nationally recognized film and media festivals and shows as cinematographer, film editor, writer, screen writer, sound designer, musician, producer.
3
2.15 Curating international art/design activities such as exhibitions, shows/ Managing activity organizing board 15
2.16 Artwork or design work accepted at nationally recognized exhibitions (biennials, etc.) with curators, judges 10
2.17 Art or design project carried out internationally as a result of an academic study 5
2.18 Art or design project carried out nationally as a result of an academic study 2
2.19 Presentations at scientific seminars within the University 2

 
 
 
 

3. Science, Art and Design Awards, Patents and Design Registration
No Quality Points
3.1 Science, art or design awards (for each one) given by national and international institutions such as the Scientific and Technological Research Council of Turkey(TUBITAK), Turkish Academy of Sciences (TUBA) etc. 40
3.2 International awards ( project based awards such as best article, best paper in publication; or best product or design, for each one) 7
3.3 National awards ( project based awards such as best article, best paper in publication; or best product or design, for each one) 5
3.4 International scholarships, funds and supports received for academic studies 5
3.5 National scholarships, funds and supports received for academic studies 3
3.6 International patent (For each patent) 40
3.7 National patent (For each patent) 20
3.8 Design registration 8

 
 
 
 

4. Projects
No Quality Points
4.1 Coordinating scientific projects supported by EU, UN, World Bank, NATO and such international institutions (per project) 40
4.2 Taking part in scientific projects supported by EU, UN, World Bank, NATO and such international institutions (per project)  20
4.3 Coordinating scientific projects supported by institutions other than EU, UN, World Bank, NATO and such international institutions  that are completed (per project) 20
4.4 Taking part as researcher/counsellor in scientific projects supported by institutions other than EU, UN, World Bank, NATO and such international institutions  that are completed (per project) 10
4.5 Coordinating projects supported by Scientific and Technological Research Council of Turkey (TUBITAK), State Planning Organization (DPT), Industry Thesis Programs (SANTEZ)  and such national institutions (per project) 20
4.6 Taking part as researcher/counsellor in projects supported by Scientific and Technological Research Council of Turkey (TUBITAK), State Planning Organization (DPT), Industry Thesis Programs (SANTEZ)  and such national institutions (per project) 10
4.7 Coordinating applied University-Industry collaborated  projects which are approved by the University (per project) 10
4.8 Taking part as researcher/counsellor in applied University-Industry collaborated  projects which are approved by the University (per project) 5
4.9 Coordinating Scientific Research Projects (SRP) that are supported by the University (per project) 10
4.10 Taking part as researcher/counsellor in Scientific Research Projects (SRP) that are supported by the University (per project) 5

 
 
 
 

5. Editorship, Refereeing and Jury Membership
No Quality Points
5.1 Special edition editorship in periodicals scanned by WoS 30
5.2 Book editorship for books published by international publishers 30
5.3 Editorship in periodicals scanned by WoS (for each year) 10
5.4 Editorship in periodicals scanned by indexes other than WoS (for each year) 8
5.5 Refereeing in periodicals and books scanned by WoS (for each article/book) 5
5.6 Refereeing in periodicals scanned by indexes other than WoS (for each article) 3
5.7 Editorial Board membership in periodicals scanned by WoS (for each year) 4
5.8 Publication Editorial Board membership in periodicals scanned by indexes other than WoS (for each year) 3
5.9 Editorship in national refereed periodicals (for each year) 2
5.10 Editorial Board membership in national refereed periodicals (for each year) 1
5.11 Jury membership/ Refereeing in international scientific research, art, design and architecture competitions and awards; arbitration in international arbitration courts 10
5.12 Jury membership/ Refereeing in international scientific research, art, design and architecture competitions and awards 5
5.13 Refereeing in international conferences or congresses (for each conference-congress) 2

 
 
 
 

6. Attributions
No Quality Points
6.1 For each attribution to the work (where the candidate is not the author) mentioned in the periodicals/books scanned by WoS 10
6.2 For each attribution(where the candidate is not the author) to the work published in  international refereed periodicals that are scanned by indexes other than WoS 5
6.3 For each attribution(where the candidate is not the author) to the work published in national refereed periodicals 2
6.4 For each attribution(where the candidate is not the author) to the work mentioned in the books published by international publishers 5
6.5 For each attribution(where the candidate is not the author) to the work mentioned in the books published by national publishers 2
6.6 Article or an interview (featured) with him/her about a work of art or design project s/he owns that is published in refereed periodicals or that partakes in the scope of international indexes. 10
6.7 Article or an interview with him/her about a work of art or design project s/he owns that is published in refereed periodicals or that partakes in the scope of national indexes. 3

 
 
 

7. Thesis Management and Courses Given  
No Quality Points
7.1 For each completed doctorate and proficiency in art  thesis management 8
7.2 For each completed graduate thesis management 4
7.3 For each credit of undergraduate and graduate and courses given at a university abroad in last three years 2
7.4 For each credit of undergraduate and graduate and courses given at a domestic university in last three years 1
       

 
 
 
 

8. Other Academic Activities
No Quality Points
8.1 Scientific book translation 15
8.2 Chapter translation in a scientific article  or book  3
8.3 Organizing Committee Presidency for international symposium proceedings, congress 12
8.4 Organizing Committee Presidency for national panel proceedings, symposium, congress  6
8.5 Writing item in reference publications such as; international encyclopaedia, etc. 5
8.6 Organizing Committee membership  for international symposium proceedings, congress 4
8.7 Organizing Committee membership for national panel proceedings, symposium, congress 
 
2

 
 
 
 

9. Administrative Duties (Annually)
No Quality Points
9.1 Being a Rector (For each calendar year,12 months) 40
9.2 Being a Vice-Rector, Dean, Institute or School Director and Secretary General (For each calendar year,12 months) 20
9.3 Being a Vice Dean, Vice School Director, Vice Institute Director, Department Head, Advisor to the Rector, Asistant to the Rector (For each calendar year,12 months) 10
9.4 Being a Centre Director
(For each calendar year,12 months)
8
9.5 Taking part in commissions, formed by YOK, University Body, or Rectorate) that meets at least 4 times a year (For each commission) 3
9.6 Taking part in Faculty Supreme Boards (For each calendar year,12 months) 3
9.7. Taking continuously part in commissions/boards of  institutions, establishments such as YOK, TUBITAK, OSYM, DIE, DPT, UNESCO, UNICEF that meets at least 4 times a year (For each calendar year,12 months) 10

 
 
 
 

10. The Universities Graduated from (Only Used in First Appointment)
No Quality Points
10.1 Bachelor’s Degree awarded by universities abroad or by national universities with foreign language instruction 4
10.2 Master’s awarded by universities abroad or by national universities with foreign language instruction 6
10.3 Doctor’s Degree awarded by universities abroad or by national universities with foreign language instruction 8

 
 
 
 
 
III. EVALUATION PROCEDURE
 
Table1-MINIMUM REQUIREMENTS FOR FIRST APPOINTMENT AT IUE
 

Minimum Requirements for First Appointments at IUE (8)-(9) Assistant Professor Associate Professor Professor
Academic Experience To be engaged in academic activities for at least an academic year at a university, research centre or an institute one year prior to the application date (2), (4) To work at any university for at least two academic years in a related discipline after completing doctorate (3), (4) To work for at least 5 years; 3 years of which should be at a university in a related discipline, after completing associate professorship (5)
Qualified Activity/Publication At least 1 publication from any of the Articles 1.1, 1.3, 1.5  (1),(2) a) The minimum activity and/or publication condition  required by UAK (University Academic Board) for appointment to associate professorship during application  
 
b) At least 2 publication from any of the Articles 1.1, 1.3, 1.5  (1-a)
To meet the Qualified Activity/Publication condition one more time which is required for first appointment to associate professorship at IUE after the date of associate professorship
Total Points for Publications Minimum of 50 points
(Minimum of 20 points should be obtained from the sections specified between Article 1.1 to 1.12, and between 2.1 to 2.14 (2)
Minimum of 100 points
(Minimum of 30 points should be obtained from the sections specified between Article 1.1 to 1.12, and between 2.10 to 2.12 )
Minimum of 200 points (at least 100 points should be obtained after associate professorship)
(Minimum of 50 points should be obtained from the sections specified between Article 1.1 to 1.12, and between 2.10 to 2.12 )
Total Points Minimum of 100 points (2) Minimum of 250 points Minimum of 500 points
Other
  1. To succeed at foreign language exam (6)
  2. To conduct free lessons or seminars (7)
  1. To meet the requirements for associate professorship specified in Higher Education Law No: 2547 during application
  2. To conduct seminar (7)
  1. To meet the requirements for professorship specified in Higher Education Law No: 2547 during application
  1. To conduct seminar (7)

 
 

Table 1 Explanations for First Appointment
  1. The minimum of 30 points obtained from requirements between Articles 1.1-1.12, and Articles 2.10-2.12 for Assistant Professor Applicants applying to School of Applied Management Sciences, Faculties of Fine Arts and Design, and Law, is considered equivalent to Activity and/or Publication requirement for Assistant Professorship specified in the table.
  2. (1-a) For Applications to Faculty of Law, 90 points obtained from requirements between Articles 1.9-1.12 is considered equivalent to Activity and/or Publication requirement for Associate Professorship specified in the table.
  3. Completing the doctoral degree in a university that ranked in first 100 universities in US News &World Report journal graduate program ranking or in a program that ranked in first 50 universities in Times Higher Education world universities ranking is considered equivalent to Activity and/or Publication requirement for Assistant Professorship and other first appointment minimum appointment requirements.
  4. For candidates who meet the requirement in terms of Activity and/or Publication points, this requirement is not necessary.
  5. Izmir University of Economics believes in diversity and makes a point of employing candidates who can broaden the academic point of view of the University, bring variety and innovation to the existing scientific research areas. In this context, an academic staff (excluding lecturers and instructors) candidate who completed his doctoral degree in Izmir University of Economics, needs to have academic experience for at least 1 (one) academic year at a university recognized for its research performance or at a Research Centre. This is not necessary for promotion to associate professorship and professorship (from assistant professorship) within IUE. Assistant Professorship candidates who worked at IUE as a lecturer for at least one year but completed their doctoral degree in another university are considered as they fulfilled their Academic experience requirement.
  6. Candidates, who fulfilled the professorship requirement twice as much in terms of qualified activity/publication, do not have to fulfil the requirement of working for 3 years in a related discipline at the university.
  7. To succeed in foreign language exam conducted in accordance with Higher Education Law. The requirement is to score 80 out of 100.
  8. Candidates who conducted free lessons or seminars before at Izmir University of Economics do not have to fulfil this requirement.
  9. The number of the academic staff (excluding lecturers and instructors), who completed doctoral degree at a department where the appointment will take place at Izmir University of Economics, cannot exceed ¼ of the total number of academic staff (excluding lecturers and instructors). 
  10. The appointment requests of the candidates who are not in the scope of Table 1 but are beneficial to employ, (with the condition of fulfilling the requirements of Higher Education Law regarding the appointment about the related academic title) is submitted for the approval of the Senate after the consent of the related Department Head, Dean, and Rector with a recommendation letter including the quantitative/qualitative information about the area being applied for.
 

 
 
 

Table 2
 

 

 

MINIMUM REQUIREMENTS FOR REAPPOINTMENT

Minimum Requirements for Re Appointment(Y.A.4) Assistant Professor Associate Professor Professor
Qualified Activity/Publication At least 2 works from Articles 1.1, 1.3, and 1.5 in last 4 years (Y.A.1) or minimum of 30 points from the sections specified between Article 1.1 to Article 1.12 in last 2 years (Y.A.2)-(Y.A.3) (Y.A.6)
 
 
At least 2 works from Articles 1.1, 1.3, and 1.5 in last 4 years (Y.A.1) or minimum of 30 points from the sections specified between Article 1.1 to Article 1.12 in last 2 years (Y.A.2)-(Y.A.3) a) At least 2 works from Articles 1.1, 1.3, and 1.5 in last 5 years (Y.A.1) or minimum of 30 points from the sections specified between Article 1.1 to Article 1.12 in last 2 years (Y.A.2)
 
 
b) Or at least 50 points from the requirements between Article 1.1 to 1.12; Article 3 to 6, Article 7.1, Article 7.2 and/or Article 8 to 9
Other Activity/Publication At least two publications/activities from the requirements in Article between 2.1 to 2.19 in last 2 years (Y.A.5) At least two publications/activities from the requirements in Article between 2.1 to 2.19 in last 2 years (Y.A.5) At least two publications/activities from the requirements in Article between 2.1 to 2.19 in last 2 years (Y.A.5)
Education/Research Education/research activity satisfaction approval to the academic staff (excluding lecturers and instructors) by Faculty Dean/School Director Education/research activity satisfaction approval to the academic staff (excluding lecturers and instructors) by Faculty Dean/School Director Education/research activity satisfaction approval to the academic staff (excluding lecturers and instructors) by Faculty Dean/School Director

 
Table 2  Explanations for Reappointment
 
(Y.A.1): The last 5 year period is taken into consideration in first reappointments.
(Y.A.2): For reappointments to Faculty of Law, minimum of 50 points obtained from requirements between Articles 1.9-1.11, and 1.12 in last 4 years is considered equivalent to Activity and/or Publication requirement. For reappointments to Faculty of Fine Arts and Design, minimum of 50 points obtained from requirements between Articles 2.10-2.12 and Article 2.15 in last 4 years is considered equivalent to Activity and/or Publication requirement.
(Y.A.3): For Assistant and Associate Professors who performed the administrative duty specified in Article 9, minimum of 50 points obtained from requirements between Articles 1.1-1.12; Articles 3-6, and Articles 8-9 in last 2 years is considered equivalent to Activity and/or Publication requirement. Minimum of 20 points should be obtained from requirements between Articles 1.1 to 1.12.
(Y.A.4): The appointment requests of the candidates who are not in the scope of Table 1 but are beneficial to employ, (with the condition of fulfilling the requirements of Higher Education Law regarding the appointment about the related academic title) is submitted for the approval of the Senate after the consent of the related Department Head, dean, and Rector with a recommendation letter including the quantitative/qualitative information about the area being applied for.
(Y.A.5): The work evaluated for Activity and/or Publication phase cannot be revaluated in order to fulfil the minimum Activity and/or Publication requirement one more time.
(Y.A.6): For reappointments to School of Foreign Languages, minimum of 50 points obtained from requirements between Articles 1.1-1.13; Articles 3-6 and/or Article 7.1, Article 7.2 and/or Article 8-Article 9 in last 2 years is considered equivalent to Activity and/or Publication requirement.



 
 
This regulation takes effect upon the decision of the Senate dated 26.04.2012 and numbered 190/A-4 and the decision of the Board of Trustees dated 05.06.2012 and numbered 22.