EXAM COORDINATION COUNCIL GUIDELINES

Purpose
Article 1 – (1) The purpose of these guidelines is to regulate the establishment, duties, powers and working principles of the Exam Coordination Council, which was established throughout the University to carry out intra-semester and end-of-semester exams in a certain order and discipline by using the physical and manpower resources of the University effectively.

Formation of the Council
Article 2-(1) (Change SD 03.12.2025-566-B3)  (Change: SD 18.05.2022-468-C/2) The Board consists of a faculty member assigned by the Rector for a two-year term, the University Student Affairs Director, and three administrative staff members responsible for exam scheduling.

(2) (Added SD 03.12.2025-566-B3) The faculty member serves as the Chair of the Exam Coordination Council. 

Quorum (Title changed 03.12.2025-566-B3)
Article 3 – (1) (Changed SD 03.12.2025-566-B3)  The Exam Coordination Council makes its decisions by majority vote. In the event of a tie, the vote of the Chair of the Exam Coordination Council shall be decisive.

Duties
Article 4- (1) The Exam Coordination Council takes all necessary precautions to ensure that intra-semester and end-of-semester exams are held in order, discipline and in a manner befitting the reputation of the University.

(2) The Council;

a) (Deleted SD 11.12.2024-543/2024/23-C1)

b) (Changed SD 11.12.2024-543/2024/23-C1) Determines and announces the exam place, time and proctor for the intra-semester and end-of-semester exams to be held on the dates announced in the academic calendar.

c) (Changed SD 03.12.2025-566-B3)  (Changed SD 11.12.2024-543/2024/23-C1) Determines the coordinator, assistant coordinators, and administrative staff who will be responsible for intra-semester and end-of-semester exams and their assignments are communicated to the relevant units. 

d)  (Changed SD 03.12.2025-566-B3)  (Changed SD 11.12.2024-543/2024/23-C1) Notifies each lecturer whose course will be tested about the intra-semester and end-of-semester exams days and hours, the classrooms where the exam will be held, and the proctors who will work in these classrooms.

e) (Changed SD 03.12.2025-566-B3)  (Changed SD 11.12.2024-543/2024/23-C1) Notifies the  relevant academic unit where the student is enrolled regarding students who are reported with the “Exam Report” for disruptive behavior that violates the Higher Education Law No. 2547.

f) (Changed SD 03.12.2025-566-B3)  (Changed SD 11.12.2024-543/2024/23-C1) Notifies the respective units of the academic and administrative staff found to have engaged in conduct contrary to the proper administration of exams in a healthy and safe manner.

g) (Changed SD 11.12.2024-543/2024/23-C1) Prepares and submits a General Evaluation Report regarding the exam period to the Rectorate, within one week following the end of the intra-semester and end-of-semester exams.

Authorization
Article 5- (1) The Exam Coordination Council may assign duties to academic and administrative personnel at all levels to ensure that the exams are conducted in an efficient and safe manner. It may request administrative units to take any precautions required by the exams.

Amendments (Additional Article: S 18.05.2022-468-C/2)
Article 5A-(1) These guidelines can be changed by the decision of the Senate.

Effectiveness
Article 6-(1) These guidelines take effect on the date they are approved by the Senate of Izmir University of Economics.

Enforcement
Article 7 – (1) The Rector of Izmir University of Economics enforces these guidelines.

These guidelines have taken effect with Senate Decision dated 21.04.2011 and numbered 171-A6.